Full-time
Location: Woodbridge, ON
About us: Sterling Industries is a North American based contract manufacturer and assembler of medical devices and sub-components. We help clients deliver successful products by providing scaled production, design-for-manufacturing expertise, supplier consolidation and other critical value chain services.
About the role: The Accounts Payable Specialist is a key member of the finance team, responsible for managing the company’s payables in USD & CADE and ensuring timely and accurate processing of all vendor invoices and payments. The role involves handling various financial tasks related to accounts payable, maintaining records, proper GL coding to GL accounts & cost centers, and collaborating with internal departments and external vendors to facilitate smooth payment processes. We are located at Woodbridge with scheduled hours of 8:30am to 5:00pm Monday to Friday.
Key Responsibilities Include:
- Perform day-to-day and month-end accounting activities
- Maintain AP email inbox and respond to any internal or external AP inquiries
- Review/verify all invoices for accuracy, appropriate supporting documentation, and approvals (3-way matching)
- Accurately record vendor invoices and prepare electronic payments
- Record and reconcile corporate credit cards
- Reconcile accounts payable transactions and vendor statements
- Record monthly accruals and journal entries
- Record intercompany transactions
- Ensure sales taxes are accounted for correctly
- Investigate and resolve invoice discrepancies and issues
- Work closely with departments to promptly obtain invoice approvals and resolve outstanding AP issues
- Understand Chart of Accounts and code expenses to proper categories
- Support and back-fill other finance functions within the finance team as required
- Resolve overdue account issues by making payment arrangements by telephone or e-mail to vendors
- Assemble information for external auditors for the annual audit
- Maintain offsite/onsite storage and records management
- Record employee expense reports
- Proactively identify opportunities for process improvements
- Comply with internal controls and company policies and procedures and maintain confidentiality
- Ad hoc projects as assigned
Position Requirements:
- 3+ Years Previous Accounts Payable experience in a fast-paced environment
- Experience in processing full-cycle accounts payable in a manufacturing environment
- Experience using an ERP system (Sage 500 experience is an asset)
- Post-secondary diploma or degree in accounting or related discipline
- Well-organized and detail-oriented
- Proven ability to work well in a team
We thank you for your interest. Only those selected for an interview will be contacted.
J. Sterling Industries is an equal opportunity employer. If you require an accommodation, please notify us and we will work with you to meet your needs.
